Jobs In Kenya : Finance and Budget Officer - UN Environment

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The UN Environment is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This post is located in the Ecosystems Division, UN Environment, at the Nairobi duty station.

Responsibilities

1. Programme of Work: a). Consolidates, analyses and finalizes the preparation of the Division programme of work and corresponding project portfolio, processes revisions on the basis of corporate procedures and instructions, programmatic submissions, taking into account recommendations and decisions of the UNEA and other specialized intergovernmental bodies; b). Provides substantive support to relevant intergovernmental and expert bodies in the review of their programme of work and its revisions; c). Ensure legislative mandates are accurately translated into program budgets. 2. Budget preparation: a). Provides costing estimates to the corporate result based budgeting process (RBB), analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from the Division in the context of corporate funding; b). Branches and Units in the context of Extra-budgetary funding; c). Provides detailed input with respect to resource requirements for budget submissions; d). Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the Conference of Parties or Intergovernmental Meeting. 3. Budget administration: a). Processes allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. b). Manages and monitors budget implementation and recommends reallocation of funds as necessary. c). Monitors expenditures to ensure that they remain within authorized levels. d). Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. e). Prepares budget performance submissions. f). Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures. g). Provides substantive support to relevant intergovernmental and expert bodies. 4. General: a). Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting; b). Participates in inter-divisional meetings on matters related to resource requirements, programming and budgetary issues; d). Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program and budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; e). Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence; f). Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications; g). Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules; h). Ensures the integrity of financial and management systems and the controls that underpin them; i). Represents Ecosystems Division in inter-Divisional meetings; j). Plans, organizes, manages and supervises the work and resources of the Section assigned; i). Performs other related duties as required.

Competencies

Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business administration,finance, or related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Qualification as a Certified Public Accountant (CPA) is a desirable.

Work Experience

A minimum of seven years of progressively responsible work experience in finance, administration, budget, business administration or related area is required. Five years of experience with the United Nations or similar international public sector organizations is required. Experience with SAP (UMOJA) or similar Enterprise Resource Planning systems is required. Experience with management and administration of grants in an international organization is desirable. Knowledge of and experience in the application of the United Nations Financial Regulations and Rules is desirable. Experience with the Global Environment Facility or similar funding mechanism is desirable. Experience with supervision and management of a team is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of another UN official language is an asset.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for an initial period of 6 months.

If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

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