Jobs In Kenya : Corporate Staffing Services Job Vacancy For Fleet Assistant

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Our Client is a leading Civil Engineering Firm in Nairobi carrying out various Civil Works projects across East and Central Africa. They seek to hire a Fleet Assistant experienced in the construction industry to provide clerical functions that maintain, manage work orders and support fleet services to ensure accurate, efficient and excellent customer service

 

 Responsibilities

  • Monitor the adherence of the fleet management policy and procedures and ensure all company vehicles adhere to the company’s security policy
  • Ensure all vehicles are serviced as per recommended service intervals
  • Verify repair estimates/ quotations to ensure adherence to contract guidelines, warranty, re – work or abuse incidents
  • Prepare operational reports, fleet utilization, exception reports and fuel usage, fleet usage exception reports
  • Coordinate new vehicle delivery with suppliers and user departments and ensure timely deliveries
  • Coordinate customer service between vehicle suppliers, garages and internal customers
  • Verify payment documents from suppliers prior to sending to fleet manager
  • Coordinate fleet management supplier relations – vehicle monitoring and fleet management software providers
  • Monitor quality of services provided by service providers – variance analysis/ frequencies of occurrences
  • Ensure fleet database is updated and data accuracy is maintained
  • Issuance of fleet and safety related accessories delivered via supply chain.
  • Follow up with reports on licensing
  • Check on driver and operator work conduct
  • Assist Fleet manager to generate reports on fuel usage, hours logged per vehicle

 

Qualifications 

  • Diploma in Logistics or Procurement or Business Management or Transport Management.
  • A minimum of 3 years’ experience in a supervisory role of large fleets/ logistics department in a construction firm.
  • Experience with vehicle tracking software will be an advantage.
  • Good written and verbal communication skills.
  • Excellent customer service skills.
  • Detail-oriented.
  • Must possess a valid driving License.

Apply


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